FAQ

Eligibility

Yes, newcomers can apply. The founding of the association or other entity does not need to be complete at the time of application. Where possible, we can try to support you in finding a suitable host organization. A non-profit organization must be founded by September 30, 2020 at the latest in order to implement the project.

Unfortunately, we cannot enter into funding contracts with individuals, private initiatives or local citizens’ groups. Funding will be provided on the basis of a signed contract between MitOst and a registered non-profit organization. However, we are committed to supporting the best and most relevant ideas. Therefore, if your project idea is selected, a non-profit organization must be established by the signing of the contract on September 30, 2020 or you must identify an organization that agrees to legally host your project.

It is generally possible for small initiatives to apply with a host organization. Please be aware that your host organization needs to be a non-profit. If your idea is chosen as a winner project, we will sign contracts with your host organization and mention the name of your initiative in the contract. You, on your part, will need to sign contracts with the host organization. This way we can be sure that you will receive the funding in the end. Everything else – your cooperation in the implementation process – is up to you and your host organization to decide.

Commercially oriented organizations and project formats that are not recognized as non-profits cannot be funded. For-profit organizations can, however, be involved as project partners as long as the proposed project and applicant are non-profit. We encourage you to opt for cross-sectoral partnerships if it makes sense for your initiatives.

In this case the non-profit organization should be the applicant. You can name the for-profit organization as your partner and implement the project together. However, please be aware that the nature of your project idea should be purely non-profit!

Public organizations can be only funded in case they are non-profit (exclusively and directly pursueing charitable purposes). Otherwise public institutions can be involved as project partners. In this case the non-profit organization should be the applicant and the public institution can be listed as partner. We welcome cross-sectoral partnerships if they serve the purpose of your idea.

Yes, of course! We encourage cross-sectoral cooperation if it is relevant to your idea. We believe that cross-sectoral cooperation deepens the impact and opens up new opportunities for the project implementation.

We can give funding to organizations of a non-commercial legal form (“registered non-profit organization”). Possible organizational forms, depending on national legal regulations concerning charitable/non-profit character, could be: NGOs, cooperatives, collectives, associations, clubs, a non-profit private limited company, non-profit public limited company, non-for-profit corporations, etc. If your organization has a non-commercial legal form under the national law of your country – then you can apply.

No, you don’t. Your idea is what counts for us the most! However, we do encourage you to tell us with whom you will work in order for us to understand better how you plan to implement your idea on the ground.

The Civic Europe Idea Challenge is strictly limited to local CSOs from Bulgaria, Croatia, the Czech Republic, Greece, Hungary, Italy, Poland, Portugal, Romania, Slovakia, Slovenia and Spain that are active internationally, nationally, regionally and/or locally. CSOs from other countries can be listed as partners, consultants or supporters, but cannot submit an application themselves. We believe that local actors know best what their communities need and should be given priority.

Yes! What counts is that you are anchored in the reality of the community you are engaged and active in. The project you are applying with is to be implemented locally.

Not directly. One applicant of the project must be a CSO from the country or the region (it can be cross-border) where the project will be implemented. So in this example, you should apply together with a Portuguese organization.

Capitals and urban centers are not generally excluded from the idea challenge. Most important to us in this case is the question: Why is your community a so called civic desert? If your idea fits all other criteria, you are certainly eligible and welcome to apply.

Yes! However, it will be important for us that you cooperate with locals rooted in the community that you want to work in. Furthermore, we will need to know why you are well equipped to understand the relevant, local issues of that region/community.

Both is posible. Important is that your project (idea) fits our selection criteria.

  • Technical, digital, artistic or other end products (e.g. films, teaching materials, apps, artworks) without co-creative processes and community building aspects
  • Events with a pure event or festival character, sports and entertainment events as well as one-time connecting events that do not have a measurable direct impact on the local community and lack a sustainability character
  • Pure research
  • Construction
  • Commercially oriented project ideas/products that are intended for later commercial use
  • Individuals or groups of individuals


Use of funding

Funding can be used for all project-related costs, including personnel and materials. Material costs include travel costs, accommodation and subsistence, service contracts and honoraria (for external trainers, experts, service providers, etc.), and materials for project implementation (equipment, etc.), the presentation of results, public relations and communications.

Civic Europe supports up to 15 project ideas with up to €50,000 each. When planning your project, we kindly ask you to apply for the amount that you will actually need to implement your idea. Don’t apply for the maximum simply because you can! We will choose winning projects based on the quality of your idea and not based on the amount of funding that you applied for. In any case, the final amount awarded to winner projects will depend on the idea and the project.

Even though we do not ask you for your budget calculation in the application, we will ask all ideas that are ultimately selected for the shortlist to hand in a financial budget. We strongly advise you – in your own interest – to calculate beforehand.

An application for co-financing for a project proposal with a total budget of more than €50,000 is possible. In the application we ask for further information about other sources of funding. What matters is that your ideas correspond to the Civic Europe selection criteria.

Funding from Civic Europe can be used after signing contracts with us from November 2020 until December 2021. You will need to submit a financial and narrative report by January 15, 2022.

Funding agreements will be concluded between MitOst and the selected winners. These agreements will include a financial plan. You will receive up to 80 percent of the total value of the funding amount as an advance payment. The remaining 20 percent will be transferred after we have checked the final financial and narrative reports and not later than March 2022.

The winners’ final reports and financial reports (including all original receipts) must be submitted to MitOst by January 15, 2022. For projects with a shorter time frame, reports should be submitted one month after the end of the project. We will require that you submit all receipts and forms digitally as well as in hard copy. Should national legislation or tax law prevent you from sending us your original receipts, we will need copies as well as a signed statement referencing the specific law or legislative piece. If you’re not sure, you might get in touch with a tax consultant. In some cases we might know from previous experience and might be able to help out.

Our reallocation policy states that you have flexibility within up to 10% of change of single cost units under the condition that the overall funding amount doesn’t change. Changes above 10 per cent have to be approved by the IC team. In general we are open and flexible when changes are well argumented and make sense for your project.


Online platform

In order to register, please click on the registration button at the top right of the platform. Insert a username (your username doesn’t have to be your real name), an email address and a password and press the “Register” button. We will send you an automatically generated email with your validation link to the email address you provided. Please check your inbox and click on this link to complete your registration. The link is valid for seven days.

Simply click on the login field at the top right of the platform and enter your username as well as your password and click on the “Login” button.

You can propose and share ideas by using the “+ add idea” button. You can find the button when you click on the arrow next to your user name. Note that in order to click on this button, you have to be logged in. The form has to be filled in one sitting and cannot be stored temporarily.

Anyone who has submitted an idea to the Civic Europe Idea Challenge and co-workers of their idea can support ideas. When you click on the idea, a detailed idea description will unfold where you can find the support button. Click the support button to support the idea. Note that in order to click on this button, you have to be logged in. You can support various ideas or withdraw your support. You cannot support your own idea.

You can comment on the ideas of other users by entering your comment in the comment field at the bottom of the idea. Please note that in order to comment you have to be logged in. Use the small arrows below a comment to rank it. If you want to reply to a comment, use the “Answer” button. If a comment is inconsistent with the general rules or netiquette, you can report this comment via “Report,” which you can find by clicking on the “…” button. Please make sure that your comments follow the netiquette.

Yes, all the fields of the application form that are marked with a “*” must be filled in in one sitting. After the application has been submitted and published online, you can still edit and adjust the text up until the submission deadline on May 27, 2020.

Yes, it is possible to enter multiple project ideas through a single user account.

To upload images, please use the data formats .jpg, .png or .gif with a max. size of 3 MB and a minimum width of 400 px.

No, we want to give all participants the same chance and therefore ask that you refrain from sending additional materials via post or email. In the submission form itself, however, you can include links to graphics, videos, blogs, etc.

Yes, printing is possible at any time using your browser’s print function.